BOARD OF TRUSTEES REGULAR MEETING
November 13, 2013
CALL TO ORDER
SEWER PROJECT UPDATE: Construction is proceeding on schedule.
1. Boat Launch Easement
1. Resolution #1: Return of unpaid 2013 Village taxes toJeffersonCounty Treasurer $39,633.24
2. Request for sponsorship toPoliceAcademy: Brandon Geer
3. Resolution #2: Award of bid upon GHD's recommendation to Shamrock Sewer Services for televising and cleaning sewer mains, $56,250, contingent on EFC approving the additional scope of work.
MISCELLANEOUS CORRESPONDENCE: Notification from State Comptroller: $125 court fees due to Village.
PAYMENT OF BILLS:
GUIDELINES FOR PUBLIC COMMENT:
*The public shall be allowed to speak only during the CITIZENS CONCERNS portion of the meeting or at such time as a majority of the Board shall allow.
*All remarks shall be addressed to the Board as a body and not to any member thereof. *Speaker must be recognized by the presiding officer. Speaker must limit their remarks to 5 minutes on a given topic.
* Meetings may be recorded
VILLAGE OFANTWERP BOARD OF TRUSTEES
NOVEMBER 13, 2013
The regular meeting of the Village of Antwerp Board of Trustees was called to order at 7:00 pm by Mayor Jones. Upon roll call the following were present: Mayor Jones, Tr. Cole, Tr. DeSantis, and Tr. Pickert. Tr. Altmann arrived at 7:02 pm.
Tr. DeSantis motioned to waive the reading of last month’s minutes and accept as written, Tr. Cole 2nd and the motion carried with all in favor.
CITIZENS CONCERNS: None
DPW REPORT: Supt. Pitts was present with nothing significant to report.
SEWER PROJECT: The project is currently on schedule.
OLD BUSINESS: Tr. Cole stated that he is not signing a permanent easement across his property for the entry for the Village’s boat launch.
NEW BUSINESS: Tr. Cole resolved to return unpaid Village taxes in the amount of $39,633.24 to the Jefferson County Treasurer for re-levy onto the 2014 Town/County taxes, Tr. DeSantis 2nd and a roll call vote was held with the following results: Tr. Altmann Aye, Tr. Cole Aye, Tr. DeSantis Aye, Tr. Pickert Aye, and Mayor Jones Aye.
Mr. Brandon Geer has requested sponsorship to the PoliceAcademy. Tr. Cole motioned to have Mr. Geer reapply for sponsorship once he has completed phase 1 of the academy, Tr. DeSantis 2nd and the motion carried with all in favor.
GHD Engineering, on behalf of the Village, solicited bids for the televising and cleaning of our sewer mains and after reviewing the bids has recommended the Village accept the proposal from Shamrock Sewer Services. Tr. Pickert expressed his concerns with the timeliness of GHD submitting plans and change orders; he would appreciate more than 24 hour notice to make a decision and asked where the revised engineering report is. He also asked how many more times is GHD going to come to us for more money and is concerned we are going to run out of money as they seem to want more each month. It was explained that the additional project scope will be done in steps and most likely there will be something new each month as the project progresses. It was also stated that these monies are being paid to different contractors for services, not to GHD. The revised engineering report has been completed and is currently in the hands of our funding agencies. We will be provided with this once both funding agencies have reviewed and any comments from them have been addressed. He is wondering why we need to televise our system, it was explained that these pipes are 20 years old and we are trying to address any issues that the sewer system may have as one project in an effort to utilize Rural Development Grant funding. This extra work is a result of bids for the construction portion of the project coming in much lower than budgeted. Tr. Cole resolved to accept the bid from Shamrock Sewer Services upon the recommendation of our project engineer GHD Inc., at an amount not to exceed $56,250 for televising and jetting the sewer collection system, Tr. DeSantis 2nd and a roll call vote was held with the following results: Tr. Altmann Aye, Tr. Cole Aye, Tr. DeSantis Aye, Tr. Pickert Aye, and Mayor Jones Nay.
As a result of removing RBC #1 it has become apparent that the air piping, valves and fittings above the grating are in deplorable condition. It was also noted on conversing with plant staff that the isolation ball valve is not accessible and should be relocated. Continental Construction has provided the Village with a lump sum cost proposal of $11,707 to address this issue for both RBCs (Change order #1). Tr. Altmann resolved to accept Change Order #1 from Continental Construction, Tr. DeSantis 2nd and a roll call vote was held with the following results: Tr. Altmann Aye, Tr. Cole Aye, Tr. DeSantis Aye, Tr. Pickert Aye, and Mayor Jones Aye.
Tr. Altmann motioned to purchase Officer Sheen a bullet proof vest at a cost of $610.47 from Rosen’s Uniforms with Officer Sheen being given the opportunity to purchase the vest at ½ the cost in the event he leaves our employment as these vests are custom sized to the individual, Tr. DeSantis 2nd and the motion carried with all in favor.
MISCELLANEOUS CORRESPONDENCE: The Village will be receiving $125 in court fees from the Town ofAntwerp.
PAYMENT OF BILLS: Tr. Cole motioned to pay the bills as presented on the abstract, Tr. Altmann 2nd and the motion carried with all in favor.
Being no further business to come before the Board, Tr. Altmann motioned to adjourn, Tr. Cole 2nd and the meeting was adjourned at 7:24 pm.
Respectfully submitted, Amy Cole